About Us > Policies and Documents

Policies and Documents

This is the library of Welsh Rowing's policies and procedures.  These are updated peridoically and the newest version of the document can always be found on this page.  Where appropriate we have also included links to the British Rowing website. Welsh Rowing's governing document, amended at the 2017 AGM is available here.


Welsh Rowing attained Level 2 of the Safeguarding Standards for Sport in October 2015.  We have revised our Safeguarding Policy in June 2015 which can be found here. 

If you are concerned about the way a coach, leader, umpire, volunteer or another rower is treating you or someone you know, there are several ways to ask for help. To report an incident please use our Incident Reporting Form. Your report will be dealt with following the flowchart in our safeguarding policy. 

If as a parent/carer or sporting organisation you would like to photograph or film performances that involve children, we urge you to read the Child Protection in Sport Unit's policy regarding this. It refers to how the coverage of children can be achieved while maintaining their safety and well-being. This document can be found here

If you have concerns and believe the matter is serious/urgent or a child is at immediate risk of harm, please contact NSPCC on 0808 800 5000 or contact the Police/Children's Services straight away.


It’s vital that you talk to your parent or carer or your Club Welfare Officer who is there to help you with any situation. If you don’t feel comfortable talking to them in person then you can always visit the NSPCC website and e-mail them for help and support. 

Each club has a Club Welfare Officer, and their details should be available to all members. There is a sample role description for a Club Welfare Officer available here

All clubs should be vetting any volunteers that are involved with young people. A form for this is available here

To request a DBS check for any volunteers or coaches within your clubs or schools please contact Laura.Hood@welshrowing.com.  Please remember DBS checks should not be used in isolation, they should be one part of the process to determine if someone is suitable to work with young people in a particular role.

In the event of any query or for further information regarding Safeguarding please contact Helen Tan, Lead Safeguarding Officer on 07890 992858 or via email, Helen.Tan@welshrowing.com

Our squad injury and illness policy is available here. 


Welsh Rowing is committed to the principles of equality in sport. We aim to ensure that all people within the sport of rowing, irrespective of their age, gender, ability, race, religion or belief, ethnic origin, colour, nationality, social status or sexual orientation, have a genuine and equal opportunity to participate in rowing at all levels and in all roles.

Welsh Rowing Equality Policy was approved by the Board on 20th May 2014 and has formally adopted British Rowing's Transgender and Transexual Policy.

This policy is aimed at all those actively involved in any aspect of Rowing activity at all levels and in all roles whether that be as an employee, volunteer, member or participant. The policy should be adhered to in conjunction with all other Welsh Rowing policies and regulations including the Code of Ethics.

As part of us achieving the Preliminary Level of the Equality Standard a Framework for Sport we have developed our Equality Action Plan, a copy of this can be found here. If you have any comments or would like any further detail please contact Laura Hood on Laura.Hood@welshrowing.com 


Welsh Rowing adopts fully the British Rowing stance on anti-doping.  British Rowing's policy reflects the UK Anti Doping rules.  Please see the latest supplements policy (2016) here. 

This reflects strict liability. 

The fundamental anti-doping principle of strict liability means that rowers are responsible for their conduct, the decisions they make and for any banned substance they use, attempt to use, or that is found in their system, regardless of how it got there and whether or not they had an intention to cheat.

It is therefore important that all rowers conduct themselves within the rules and make informed decisions to ensure they train and race clean.

It is crucial that athletes check all medications are safe to take prior to use. Medications can be checked online via the Global Drug Reference Online (Global DRO), www.GlobalDRO.co.uk. This provides an essential means by which rowers and team support staff can check the status of medications purchased in the UK, US, Canada or Japan based on the current WADA Prohibited List.  

Please note however that when checking a substance the result may be neither a ‘yes’ nor ‘no’. In this case you must assume it is a banned substance and seek further advice from UKAD. Welsh Rowing also strongly suggests that the ‘in-competition’ status of medication is used at all times.

In the event of any query or for further information regarding Anti-Doping please contact Helen Tan at Helen.Tan@WelshRowing.com

Ethics, Customer Care and Complaints 

As the National Governing Body for rowing in Wales, Welsh Rowing is responsible for setting the standards and values that apply at every level. The Code of Ethics encapsulates all of the sporting, moral and ethical principles that rowing represents. You have a right to enjoy your rowing at whatever level you partake. 

Although we are responsible for setting the standards, everyone involved in rowing has a responsibility to promote the sport, making sure that there is equal access and opportunity for all and that fairness and respect is upheld. Our Code of Ethics can be found here. 

Welsh Rowing is committed to providing an excellent level of customer care to its members and members of the public.  Our commitments in this are are detailed in our Customer Care charter

Welsh Rowing is responsible for setting and maintaining the standards of service delivery to our members and stakeholders and is committed to dealing with any complaint equitably, comprehensively and in a timely manner. Our complaints policy and process can be found here.

Disciplinary Procedures 

Welsh Rowing is responsible for setting and maintaining the standards of behaviour within the sport and for ensuring that the disciplinary procedures are followed. Codes of conduct are available for Welsh Rowing Rowers and Welsh Rowing Board. All members are responsible for being aware of and abiding by the Welsh Rowing rules and regulations and for maintaining high standards. Any disciplinary issues that arise will be dealt with as promptly as possible and disciplinary action will only be considered when the facts of the case have been established. Disciplinary action will always be appropriate to all the circumstances of the case in question and processes and procedures will be applied in a consistent manner. Please find our disciplinary procedures here. Our NDO is Helen Tan- helen.tan@welshrowing.com.